OBA REPORTS & MINUTES

 

O’BRYONVILLE BUSINESS ASSOCIATION

e-mail The OBA : info@obryonville.com

 

Call to Order

Ms. Pace called a regular meeting of the Board of Directors to order on Thursday, October 27, 2016 at 9:08 am at the Bonbonerie Tearoom. 

 

Board members were present, representing a quorum:

  • Casey Cordill
  • Stephanie Gaither
  • Mary Pat Pace
  • Kim Peeler
  • Rebekah Resnick

 

Members present:

  • Jay Ashmore
  • Diane Christian Budd
  • Marshall Garrison
  • Jill Landis

 

Board members absent:

  • Mary O’Conner
  • Margaret Ranali
  • Joe Stewart
  • Drew Treadway

 

A quorum of the Board is present at the meeting.

 

Approve Minutes from September 29th Meeting

The minutes were approved from the prior meeting without changes.

 

Crime Report

The reports from the City for September and October (MTD) were distributed reflecting two (2) instance of Theft.  The request was made to blast out any issues to the other members to be on alert (i.e. someone is using fake bills) and to report all instances to the police. 

 

Treasures Report

Ms. Resnick provided a Statement of Activity reflecting the October activity (revenues + expenses) and a year to date summary for 2016.  The largest expense was for the parking lot improvements we are making with new pay station, etc.  We have $6,600 cash in the OBA account, and have some money still with the receiver. 

 

The board approved modifying the billing cycle for monthly parkers effective January 1, 2017 to monthly (payments are due on 1st of each month for the current month).  

 

Parking Lot

The cement pads and machines are in, and the machine is functioning.  The metal poles from the old signs are down, repaired the big dip in the sidewalk by Buttlewerth’s, we are installing concrete safe zones/pathways in front of the machine.  The signage for direction in/out of lot is being ordered, and the branding signage will be done with the next grant award.

 

 

Marketing

The next order of business to come before the Board was an update on efforts on the marketing and branding.  Mr. Cordill would like to gather all the content for the website from each business.  A separate e-mail will be sent out to (1) direct people to the website for communications from the OBA and (2) collect the content needed for the website.  There was a robust discussion around communication to members and to non-member businesses followed with the intent to make it as easy as possible. 

 

The content management of the website was discussed, and Ms. Resnick agreed to do the initial upload.  A broader discussion was had to make sure that the OBA budget and operations allows for us to hire a 3rd party to manage the website and push our branding forward.   

 

The new social media contact would like a scope of work from the OBA so that we move forward with ramping up our social media efforts.  Even with this resource we will need to be coordinated in our efforts, provide constant content and provide direction. 

 

Events

On the Black Friday (1p to 9p) and Small Business Saturday (1p to 6p) we are doing Owl and Squirrel event with the East Walnut Hills.  Ms. Pace handed out the event summary sent by e-mail.  A draft blast to the Enquirer was shared so that we have consistent communication around this event.  If you want to submit for the coloring book, please submit by Nov 4th.  Please decorate your stores and have fun with this event!!!

 

Shuttle between the two districts is 5p to 9p on Friday.

 

New Business

Welcome to Jill Landis, a new business owner at 1989 Madison – Belle et Bien Fitness.  Please check out the website at www.belleetbienfitness.com to see all the personal fitness, core work, group classes that are offered! 

 

The By-laws for the OBA will be reviewed and recommended changes will be brought to the January meeting for consideration and approval.   An annual or bi-annual review of the by-laws is consistent with solid governance policies and has not been done for several years, if ever.   

 

Next Meeting

Thursday, November 17th at 9am at Bonbonerie Tearoom.

 

Adjournment

There being no further business, the meeting was adjourned at 10:10 am. 

 

 

Respectfully submitted:

 

Stephanie P. Gaither

Secretary

 

 

 

O’BRYONVILLE BUSINESS ASSOCIATION

e-mail The OBA : info@obryonville.com

Call to Order

Ms. Pace called a regular meeting of the Board of Directors to order on Thursday, September 29, 2016 at 9:07 am at the Bonbonerie Tearoom. 

 

Board members were present, representing a quorum:

  • Casey Cordill
  • Stephanie Gaither
  • Mary O’Conner
  • Mary Pat Pace
  • Kim Peeler
  • Rebekah Resnick
  • Drew Treadway

 

Members present:

  • Mary Cordill
  • Kathleen Nicholson
  • Karla Tedford

 

Board members absent:

  • Margaret Ranali
  • Joe Stewart

 

A quorum of the Board is present at the meeting.

 

Approve Minutes from August 25th Meeting

The minutes were approved from the prior meeting without changes.  Ms. Tedford made one objection about content not included in the minutes that may have been discussed, but was confirmed as not discussed during the meeting by those actually present at the August meeting. 

 

Treasures Report

There is currently approximately $23,000 in the OBA bank account, not including the monies still being held by the Receiver.  A request was made to have a written Treasurers report consistent with what the Receiver was providing.  Ms. Resnick agreed to

 

Parking and Safety Committee

The new parking equipment will be installed this week, and the new rates are:  $2 for 1 hour, $4 for 4 hours and $8 for all day.  We are currently working to get all monthly parkers to get their monthly payments going to the OBA (some are going to the Receiver but need to be sent to: 1987 Madison Road, ATTN: Ms. Resnick).

 

We are still going to do signage in the lot but would like to have the new brand.

 

Events

On the Black Friday and Small Business Saturday (starting at 1p) we are doing Owl and Squirrel event with the East Walnut Hills.  Ms. Resnick agreed to help get some kids caroling between the neighborhoods.  There will be a Santa and a Grinch. A pass will be available if a customer gets a stamp from 3 stores in OB and 3 stores in EWH, then you would get a t-shirt or other item.  Currently looking into getting a pedal wagon or other transportation to help move people between the two business districts.   This is the first of 4 yearly events we would like to participate in with East Walnut Hills.  We are using the funds from the City grant (applied for) to promote this event.

 

There is a mobile women’s boutique – Truck Shop – that is willing to come up on Friday and Saturday, if this doesn’t compete with any existing OB business.  Are there other similar opportunities?   What about food trucks? 

 

Do we want to put a Christmas tree in Clark’s Point?  We are going to clean up the corner and work on a plan to get it decorated. 

 

The next meeting has not been scheduled, but Ms. Pace will let the membership know the date in advance so anyone interested can participate (weekday night).

 

Marketing

The next order of business to come before the Board was an update on efforts to increase traffic to our social media.  Ms. Cordill requested that each business send to him the name of your business/store, 2 pictures, website address and short paragraph description for each store.  Some ideas like a contest between EWH and OB to get the most likes on FB or boosting posts on FB that promotes the area not individual businesses were discussed.  The Board voted to spend some money ($10/weekend) to boost the district

 

We do have a social media connection that is willing to discuss working with the OBA, so Mr. Cordill and Ms. O’Conner will meet with to define our needs and try something for the next quarter.  The content would need to be driven by the businesses/stores either way. 

 

As a reminder, we applied for City grant funds to promote the district.

 

Crime and Cameras

Based on the last meeting and comments from Officer Perry on the safety of the district, we agreed to have him attend our quarterly meetings only with exception to (1) receiving the monthly incident report and (2) if we see an increase in activity he would come to a non-quarterly meeting to discuss. 

 

New Business

Landscaping was discussed briefly discussed on what should be done this fall verse next spring.  The beautification committee will determine most cost effective approach.   The signage for the parking lot was discussed further on whether or not all businesses should be designated, a map of the district, etc.  It was agreed that needing to have proper signage to let people know where the parking is as they are coming down Madison.    

 

Next Meeting

Thursday, October 27th at 9am at Bonbonerie Tearoom.

 

Adjournment

There being no further business, the meeting was adjourned at 10:00 am. 

 

 

Respectfully submitted:

 

Stephanie P. Gaither

Secretary

 

 

 

O’BRYONVILLE BUSINESS ASSOCIATION

e-mail The OBA : info@obryonville.com

 

Call to Order

Ms. Pace called a regular meeting of the Board of Directors to order on

Thursday, August 25, 2016 at 9:07 am at the Bonbonerie Tearoom.  

 

Board members were present, representing a quorum:

  • Casey Cordill

  • Stephanie Gaither

  • Mary O’Conner

  • Mary Pat Pace

  • Kim Peeler

 

Members present:

  • Jay Ashmore

  • Megan Bailey

  • Christie Crawford

  • Jason Esterkamp

 

Guests:

  • Officer Perry Locke

 

Board members absent:

  • Margaret Ranali

  • Rebekah Resnick

  • Joe Stewart

  • Drew Treadway

 

A quorum of the Board is present at the meeting.

 

Approve Minutes from July 27th Meeting

The minutes were approved from the prior meeting.  The Board discussed trying to put the minutes out on the website or a shared google drive.  This month we will send out via e-mail, and we will work on getting a shared space set up in the meantime.  

 

Report on Crime

Officer Locke provided the attached Neighborhood Report, and discussed the two recent robberies/assaults.  The offenders in both cases are behind bars.  They were random/not targeted, so be aware of our surroundings. We would like to reach out to the victim in the parking lot.  Ms. Gaither has a connection to victim and will get contact information and Ms. Pace offered to reach out to her on behalf of the OBA.  OB has been quite compared to adjacent neighborhoods, in which drug dealers are targeting quite street to complete quick sales.  Businesses are seeing panhandlers around the district or posing as parking lot attendants.

e-mail The OBA : info@obryonville.com  

 

The only activity in the last month were two auto theft reports, so please put belongings away and lock your vehicles.  

 

If you see anything suspicious, please call District 2 (513-9794400) or 911 based on the severity or escalation of situation.  Officer Perry Locke is assigned to our neighborhood – 979-4433 (phone), perry.locke@cincinnati-oh.gov (e-mail).  PLEASE contact Officer Locke with safety issues as well as the e-mail list of businesses, property owners and residents in the neighborhood.

 

Parking and Safety Committee

The next order of business to come before the Board was the operations of the parking lot and addressing safety.  There is activity on a constant basis where people are coming in to sit on back fence line, doing drugs and passing out.  The Board agreed to order and install signage to deter this activity, which Ms. Peeler offered to take the lead on working with Dan Dell.  Officer Locke suggested looking at deer cameras as a cost effective option.  

 

Can we remove the tree that blocks the camera on O’Bryons to the parking lot with simple boxwoods to provide better visibility.  Ms. Pace will have the lower limb removed.  

 

Ms. Peeler gave an update on the new parking equipment and lot improvements.  The machines have been ordered and merchant services are being set up.  Mr. Esterkamp recommended looking at Infitech (Ryan Rybolt) as an option.  We are working on all the details for the installation of the pads and the machines.   One machine will be under the light at each end of the parking lot.  Safe walkways are being created for customers to use the machines.  We are losing one parking spot due to installing these machines.  See attached overview.  

 

The Board discussed the wording on the main sign – O’Bryonville Parking.  We are going to get a separate sign that will list all the current retailers/businesses.  Mr. Esterkamp suggested working with retailers/businesses to design and fund the sign.  This will be done The Board discussed the need to put signage on Madison directing customers to the lot as many people still don’t know that the lot is there.  

e-mail The OBA : info@obryonville.com

 

Treasures Report

The report will be sent out to the members post-meeting.  

 

Marketing

The next order of business to come before the Board was an update on efforts to increase traffic to our social media.  Mr. Cordill continues to work on the website, which has been well received!  The members discussed the need to spend a little money to “boost” posts, etc.  We need content from businesses and a plan on who is responsible for our social media efforts.  We could expect to spend 15 hours a week on this effort to handle all outlets and create content, post, respond and generate activity.   Ms. O’Conner has a freelance contact that she will speak to about working with OBA.  

 

Mr. Ashmore provided an update on the application for .  After much discussion, the Board recommended using the funds, if awarded, on:  (1) $1,500 for print banners and advertising, (2) $1,500 for social media and (3) $2,000 for events in combination with East Walnut Hills or other collaborative efforts.   Ms. Pace moved the motion and the Board unanimously approved.  Application will be submitted September 5th and awards will be announced in mid-September.  

e-mail The OBA : info@obryonville.com

 

East Walnut Hills Collaboration Meeting

Wednesday, August 31st at 6p at the Bonbonerie Tearoom to discuss working together on events, promotions and other ideas.  All are welcome!

 

Beautification

Please spray the weeds in the brick in front of your business/property.

 

Adjournment

There being no further business, the meeting was adjourned at 10:21 am.  

 

Respectfully submitted:

 

Stephanie P. Gaither

Secretary

e-mail The OBA : info@obryonville.com

 

 

O’BRYONVILLE BUSINESS ASSOCIATION

e-mail The OBA : info@obryonville.com 

 

Call to Order

Ms. Peeler called a regular meeting of the Board of Directors to order on:

Thursday, July 27, 2016 at 9:00 am at the Bonbonerie Tearoom.  

 

Board members were present, representing a quorum:

  • Casey Cordill

  • Stephanie Gaither

  • Kim Peeler

  • Drew Treadway

  • Rebekah Resnick

 

Members present:

  • Jay Ashmore

  • Mary Cordill

  • Kent Shaw

 

Board members absent:

  • Mary O’Conner

  • Mary Pat Pace

  • Margaret Ranali

  • Joe Stewart

 

Governance

The first order of business to come before the Board was to accept the resignation of Drew Treadway at President and accept the nomination of Mary Pat Pace as President.  Motion was unanimously approved.

 

Finances

Ms. Resnick gave an update on the transition of financial information from the receiver and reviewed the proposed budget for the remainder of 2016.  The Board discussed various line items in the budget as well as how to resolve outstanding items with the receiver in order to get full control of the OBA’s finances.  Two of four bank accounts have been closed and there is roughly $8,000 in cash between the OBA and the receiver.  The budget projection shows a breakeven operation for 2016 with little to no money for marketing, promotion, events, etc.  Mr. Ashmore offered to complete the application for City funding of approximately $6,000 for marketing efforts.  

e-mail The OBA : info@obryonville.com 

 

Parking and Safety

The next order of business to come before the Board was the operations of the parking lot and an update on the new parking equipment and lot improvements.  Work is still expected to begin in August and completed in September, with the first of two payment received from the City.  As a reminder, below is how the City $30,000 grant from last year is being used:

  • Solar WebTerminal Pay Stations (2) + receipt paper + installation    $17,525

  • Annual WebOffice Basic (2 machines)                     $  1,080

  • Landscaping and clean-up                        $  1,733

  • Concrete pads (2)                            $  1,800

  • Signage + security cameras + contingency                $  7,862

TOTAL        $30,000

 

Ms. Resnick proposed a new rate structure for the lot to be implemented with the installation of the new machine.  After much discussion, the members agreed that rates should be adjusted from current rates.  Ms. Resnick will confirm proposal ($2, $4 and $8) with Dan Dell and follow up at next meeting.  

e-mail The OBA : info@obryonville.com   

 

Officer Perry Locke is assigned to our neighborhood – 979-4400 (phone), perry.locke@cincinnati-oh.gov (e-mail).  PLEASE contact Officer Locke with safety issues as well as the e-mail list of businesses, property owners and residents in the neighborhood.

 

Marketing

The next order of business to come before the Board was an update from Mr. Cordill on efforts to regain access to and update the OBA social media sites on Facebook, Twitter and Instagram as well as the website.  The Facebook page has been updated and is actively sharing OB business FB posts.  Mr. Cordill updated the website and continues to work on improvements to the website.  This will take a large effort and more help with content, ideas and manpower are needed.

e-mail The OBA : info@obryonville.com 

 

Adjournment

There being no further business, the meeting was adjourned at 10:05 am.  



 

Stephanie P. Gaither

Secretary

 

O’BRYONVILLE BUSINESS ASSOCIATION

Thursday, June 30, 2016 at 9:03 am

@ The Bonbonerie Tearoom.

e-mail The OBA : info@obryonville.com 

 

Call to Order

Kim Peeler called a regular meeting of the Board of Directors to order on Thursday, June 30, 2016 at 9:03 am at the Bonbonerie Tearoom. 

 

Board members were present, representing a quorum:

  • Casey Cordill
  • Stephanie Gaither
  • Mary Pat Pace
  • Kim Peeler
  • Rebekah Resnick

 

Members present:

  • Mary Cordill

 

Board members absent:

  • Mary O’Conner
  • Margaret Ranali
  • Joe Stewart
  • Drew Treadway

 

Parking and Safety

The first order of business to come before the Board was the operations of the parking lot and an update on the new parking equipment and lot improvements.  Ms. Resnick passed out materials from Mr. Dan Dell, lot manager, regarding the revenue to date ($7,500 YTD as compared to $15,000 total for the prior year) as of June 29th.   Mr. Dell’s update noted that revenue was done for June.  Ms. Gaither noted that in her experience with parking in OTR and Downtown, revenues always decline during June, July and August and is very typical in the parking industry.  The update also included in the following:

 

  • New monthly passes are out and being enforced, as well as the new billing address to send payments into was distributed
  • Violations are 5 to 10 tickets each time he visits the lot; these are warnings that next time will be towed.  (Committee to help determine policy around issuing tickets and towing)
  • Machine continues to function properly, although outdated
  • New rate structure (Committee to consider if new structure necessary – transient and monthly – as well as timing)

 

Ms. Resnick suggested using a short contract for monthly parkers.  Ms. Gaither agreed to draft up a monthly parking contract using contracts from other parking companies as well as gather some parking rate structures from surrounding neighborhoods to discuss with the Committee.  

 

Ms. Peeler gave an update on the status of the City $30,000 grant from last year.  There is one more meeting with the City in which the contractors have to attend before the City will issue the check to us.  This will occur immediately.  The machines will be ordered simultaneously with check receipt.   Ms. Peeler indicated that with the 3-4 week delivery timeline for the machines, the new concrete pads, machines and signage should be in place in August. 

 

  • Solar WebTerminal Pay Stations (2) + receipt paper + installation      $17,525
  • Annual WebOffice Basic (2 machines)                                                $  1,080
  • Landscaping and clean-up                                                                     $  1,395
  • Shelters + concrete pads (2 each)                                                         $  5,000
  • Signage + security cameras + contingency                                            $  5,000

TOTAL                       $30,000

 

Ms. Resnick gave an update on the Board on the security camera quotes received from ADT, which offered a few different options on locations and number of cameras.  The average installation was approximately $1,000 to $1,300 with ongoing monthly monitoring fees of roughly $80.  After much discussion, the Board agreed that security was a priority and a few more quotes should be gathered, adjacent building owners will be involved but that given the importance, approved moving forward. 

 

Officer Perry Locke is assigned to our neighborhood – 979-4400 (phone), perry.locke@cincinnati-oh.gov (e-mail).  The Board will follow up with Ms. Treadway to reengage Officer Locke to attend the quarterly meetings of members, as well as ensure he is aware of the safety concerns in our neighborhood.  PLEASE contact Officer Locke with safety issues as well as the e-mail list of businesses, property owners and residents in the neighborhood.

e-mail The OBA : info@obryonville.com 

 

Marketing

The next order of business to come before the Board was an update from Mr. Cordill on efforts to regain access to the OBA social media sites on Facebook, Twitter and Instagram as well as the website.  As of June 20th, the OBA regained access to and control of its website.  Mr. Cordill updated the photo on the Facebook page and has made updates limited updates to the website as well as spending time on rebranding efforts, new logo, etc.   Mr. Cordill was able to get the website updated to accept payments (dues) with the hope that this could be used to pay for parking, gift cards or other commerce through the OBA website.  Two members offered to join the Marketing Committee, and knowing the budget will help the Committee determine what it can achieve this year.   The Board asked Mr. Cordill to come back with what should be done and approximate cost.  Ms. Pace noted the City grant program where you can apply for up to $6,800 for website re/development and other marketing efforts.  Ms. Resnick also suggested that we seek volunteers for specific tasks we needed help completing through our website and social media sites. 

 

The Committee will also consider the access and administration of the social media sites, but in every instance the content will need to be driven by the OB businesses, owners and residents.  The Committee will develop and communicate how this can be achieved most simply after more discussion.

 

Ms. Pace is working on a Google share page to connect all members, and other businesses, owners and residents to facilitate regular, proactive communication. 

 

Ms. Resnick requested that the Board consider developing job descriptions and “how to” for each officer position as well as Committee.  The Board members all agreed job descriptions and an “operating manual” for each position and Committee would be critical to keep the momentum going through the transitions of these annual positions.   The current officers and chairs are tasked with starting this documentation now. 

e-mail The OBA : info@obryonville.com 

 

Agenda for next meeting of the Members

With the next quarterly meeting on July 28th, the Board discussed the need to communicate with all members on a more frequent basis.  The meeting minutes from each Board meeting, Membership and each Committee meeting will be distributed after each respective meeting and shall be detailed regarding all topics discussed in order to achieve transparency.

e-mail The OBA : info@obryonville.com 

 

Finances

The Board discussed the need to understand our current financial situation, as well as have an operating budget for the remainder of 2016 that allows the Committees to operate within when tackling their responsiblities.  Ms. Resnick gave an update on that status of transition of the bank accounts from Amy, which has not turned over the US Bank account (where all revenues – parking and membership dues – were deposited into the last 9+ months) to the OBA.  The invoices, balances due and payment plans have also not been disclosed by Amy on the open legal and accounting bills.  Ms. Resnick and Ms. Peeler will continue to work with Amy to get these final items turned over.  The OBA does have a bank account at Huntington and is getting parking revenues from Mr. Dell going forward.  There is approximately $1,500 in the account as of the meeting date.   The budget will be drafted for the ½ half of 2016 and distributed at the all member meeting at the end of July.   The financials will be distributed once information has been received from Amy, receiver, in order to complete as currently missing May (and now June) bank statements, invoices for checks cut so they can be properly recorded, etc.      

e-mail The OBA : info@obryonville.com 

 

Sidewalk Sale

Friday, July 15th and Saturday, July 16th!!  Please promote thru your social media sites (tag or share with OBA) as well as website.  Bonbonie will have Bingo on Friday as well.

e-mail The OBA : info@obryonville.com 

 

Adjournment

There being no further business, the meeting was adjourned at 10:15 am. 

 

 

 

Stephanie P. Gaither

Secretary

e-mail The OBA : info@obryonville.com 

O’BRYONVILLE BUSINESS ASSOCIATION

Tuesday, May 24, 2016 at 9:03am

 @ The Bonbonerie Tearoom by Ms. Treadway. 

e-mail The OBA : info@obryonville.com 

 

Call to Order

A meeting of the membership was called to order on Tuesday, May 24, 2016 at 9:03am at the Bonbonerie Tearoom by Ms. Treadway. 

 

Members present:

  • Jay Ashmore
  • Megann Bailey
  • Casey Cordill, board member
  • Mary Cordill
  • Christine Crawford
  • Dan Dell
  • Jason Esterkamp
  • Stephanie Gaither, board member
  • Mary O’Conner, board member
  • Mary Pat Pace, board member
  • Kim Peeler, board member
  • Rebekah Resnick, Treasurer
  • Edgar Rorten
  • Kent Shaw
  • Drew Treadway, President

 

 

Welcome

Ms. Treadway welcomed everyone, citing 51 members representing 36 businesses as the highest level of membership for the association in history.  Each member present introduced themselves. 

 

President’s Report and Officer Slate

Ms. Treadway gave a brief update on the affairs of the association, introduced the newly elected officers and discussed the excitement around renewed energy on O’Bryonville.  The 2016 officers are:   

 

  • Drew Hiudt, President
  • Kim Peeler, Vice President
  • Rebekah Resnick, Treasurer
  • Stephanie Gaither, Secretary

 

Governance

Ms. Peeler opened up the discussion on forming a few committees to focus on specific responsibilities and tasks, which would include the involvement on all members.  She reviewed the proposed committees – Beautification, Marketing, Safety and Parking (Maintenance), Events and Sponsorship and CNBDU and Grants.  A board member will serve on each committee in order to have a line of communication between the membership and the Board, but all members are strongly encouraged to participate on a committee.  See agenda and materials for draft of Committee responsibilities.  Each committee will meet to fine tune their scope and bring back to the Board and membership at the next meeting.

 

Beautification – We are currently low on funds, so please take care of the tree beds, planter(s) and areas in front of your property.  Ms. Cordill and Mr. Rorten offered to help with the mulching and taking care of Clark’s Point. 

e-mail The OBA : info@obryonville.com 

 

Marketing – active discussion on utilizing free social media resources, combining efforts and making it easy to promote the OB businesses while laying out some ground rules.  Mr. Cordill would like help from others on branding, developing, implementing and maintaining a cohesive plan.  Please join the committee.  Mr. Cordill is working to get OBA social media sites (twitter, facebook and instagram) turned over so that they can be utilized by the membership. 

e-mail The OBA : info@obryonville.com 

 

CNCDU and Grants – Ms. Pace reviewed the prior application award for $30,000 for a new parking machine, shelter and slab as well as the pending application for another $30,000. 

e-mail The OBA : info@obryonville.com 

 

Safety and Parking (Maintenance) – Mr. Dell reviewed the current operations at the parking lot, including the inability to strictly enforce parking due to the monthly parking passes not being consistent and tags documented, confirmed the machine has been working consistently since March and reviewed a few items for the members to consider (increasing rates and moving to a flat rate).  The responsibilities under his contract were discussed as daily lot operations, machine operations, signage, parking enforcement/ticketing, monthly parkers, monthly reporting on revenue and expenses.  Members discussed that changing the parking rates when new machine and signage is installed would be best.  Several members raised concern over the litter and trash being left on the lot by employees of district businesses.  Ms. Treadway agreed to address issue with businesses.  The safety aspect was discussed in great detail and length.  Very important to our business and their customers/clients.  This committee will reengage the police officer, get regular reporting and have the officer present at future meetings.  Several members expressed concern over the fast traffic and low visibility of pedestrians, as well as the recent increase in robberies. 

e-mail The OBA : info@obryonville.com 

 

Events and Sponsorship – Ms. Pace suggested that each business consider events to keep the neighborhood active and to post information on your social media sites as well as the OB sites. 

e-mail The OBA : info@obryonville.com 

 

Adjournment

There being no further business, the meeting was adjourned at 10:09am. 

 

 

 

Stephanie P. Gaither

Secretary

e-mail The OBA : info@obryonville.com 

O’BRYONVILLE BUSINESS ASSOCIATION

Monday, April 11, 2016 at 5:09 pm

e-mail The OBA : info@obryonville.com 

 

Call to Order

A regular meeting of the Board of Directors [Confirm with Bylaws] was called to order on Monday, April 11, 2016 at 5:09 pm at the Bonbonerie Tearoom by Ms. Peeler. 

 

Board members were present, representing a quorum:

  • Casey Cordill
  • Stephanie Gaither
  • Mary O’Conner
  • Mary Pat Pace
  • Kim Peeler
  • Margaret Ranali
  • Rebekah Resnick
  • Joe Stewart

 

Election of Officers

The first order of business to come before the Board was the election of Officers.  After some discussion, motion to approve office slate stated below was moved; seconded and passed. 

 

  • Drew Hiudt, President
  • Kim Peeler, Vice President/President Elect
  • Rebekah Resnick, Treasurer
  • Stephanie Gaither, Secretary

e-mail The OBA : info@obryonville.com 

 

Parking Contract

The Board wanted to revisit the contract with management company currently overseeing the parking lot operations.  A brief discussion followed that included a strong desire to provide written expectations to the lot manager, assign a Board member and/or Committee to oversee the lot operations including this contract, and to determine final specifications for the new machine being ordered.  These discussions lead into the need for Committees.

e-mail The OBA : info@obryonville.com 

 

Formation of Committees/Governance

The next order of business to come before the Board was another matter of governance.  Mr. Cordill and Ms. Pace discussed the need to put Committee’s of the Board back into place in order to effectively tackle the mission of the Association and to utilize the various talents of all Association members. Additionally, Mr. Stewart recommended to have each Committee Chair present a written report to the Secretary in advance of, and distributed with, the agenda for quarterly member meetings.  The Board agreed that this would be valuable and allow the quarterly meetings to be productive. 

e-mail The OBA : info@obryonville.com 

 

The following Committees were discussed, and the Board agreed to seek the feedback from all members at the April meeting as well as seek individuals to staff the various committees. 

  • Beautification
  • Marketing
  • Parking and Safety
  • Events and Sponsorship
  • CNBDU
  • Legal (temporary)

Ms. Gaither recommended that a Board member serve on each of the committees in order to provide clear line of communication between each committee and the Board consistent with other non-profit organizations.  The Board agreed.

e-mail The OBA : info@obryonville.com 

 

Transition from Amy Ferguson

The next matter to come before the Board was the remaining actions needed in order to completely transition the business of the Association from the Receiver to the new Board. 

  • Final report from Amy (last report as of March 10th)
  • Banking information, including bank statements, checkbook, on-line access (view only) for all Board members, resolutions to add at least 2 new Board members to authorized signatory and delete current authorizations at both Cheviot and Huntington.
  • 2016 budget
  • Copy of all open invoices, as well as any invoices paid in 2015.
  • Copy of all contracts in place (if any) outside of the parking lot manager.
  • Quickbook file (data dump for all financial statements, journal entries, etc.)
  • Confirmation and notification to on-going vendors for new mailing address (Hyde Park Landscaping, William Brockman, Duke, Cincinnati Bell, GCWW, Country Treasurer, Barbara Smith, Amy Ferguson).
  • Release association and district website(s) and all social media channels (facebook, twitter, etc.)

Ms. Peeler agreed to contact Ms. Ferguson to complete these open transition items.

e-mail The OBA : info@obryonville.com 

 

Agenda for next meeting of the Members

With the next quarterly meeting on April 28th, the Board discussed the topics to be discussed at the meeting.  After much discussion, the following agenda items were determined: Officer Slate, Committees, Spring Planting and CPD neighborhood report.  Ms. Pace offered to have the meeting at the Bonbonerie tearoom.  Ms. Gaither will prepare an agenda and materials on the Committees (bullet points on responsibilities, organizational chart) for consideration of Ms. Hiudt and the Board. 

e-mail The OBA : info@obryonville.com 

CNBDU

The next application for grant funding is due to the City no later than Friday, April 15th.  The Board discussed various options for making a request for up to $30,000 and a second request for either (a) up to $30,000 or (b) a larger request for over $200,000.   Board members agreed that priority should be given to initiatives related to (1) safety and surveillance, (2) beautification with immediate visual impact to the district and (3) continued improvements to the parking lot.  Ms. Peeler, Ms. Pace and Mr. Cordill agreed to champion this application on behalf of the Association.

e-mail The OBA : info@obryonville.com 

 

Adjournment

There being no further business, the meeting was adjourned at 6:00 pm. 

 

 

 

Stephanie P. Gaither

Secretary

e-mail The OBA : info@obryonville.com 

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O'Bryonville Business Association 
Madison Road
Cincinnati, Ohio 45208

E-mail: info@obryonville.com

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